Wine Pull Fundraiser
I know this won't interest most of my usual blog readers, so I'm putting it here on a separate page. If you are coming from Pinterest or some other site, welcome!
Here are images from the Wine Pull we just had as part of our school's Dance of the Hills fundraiser. It is a formal dinner/dance with both live and silent auction.
This was my first wine pull, and we pretty much did it the way it's always been done at our school (though it was my first time there). Next year we might try it differently. If you happen to have questions, let me know in the comments and I'll reply to you!
Here are images from the Wine Pull we just had as part of our school's Dance of the Hills fundraiser. It is a formal dinner/dance with both live and silent auction.
This was my first wine pull, and we pretty much did it the way it's always been done at our school (though it was my first time there). Next year we might try it differently. If you happen to have questions, let me know in the comments and I'll reply to you!
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| Sign on black foam board with white paint pen. I copied the font from one I saw Google fonts. Two price levels. Almost everyone who played paid at least $30 dollars. All the black signs were hand-lettered. May think about doing a professionally printed sign in years to come. |
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| If you paid $30, you could spin the wheel to win a basket and also be entered to win one of the grand prizes. People seemed pretty motivated by the grand prizes: winery tours/tastings and a special wine holder and $50 bottle of wine. |
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| Here is the whole set up with wines on the risers. I cannot take credit for how awesome this looks. The woman in charge of decorations did the lights under the table cloths. I just made the signs and arranged everything. We had 71 bottles of wine available; all were donated. |
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| A basket of inexpensive consolation prizes for those who spun the wheel but did not win a basket. These were one of our only expenses for this event. |
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| Five baskets were available for those who spun the wheel. Mardi Gras bakset, two Valentine's baskets, a Sangria basket and another bottle on a pretty pewter tray. |
Interesting and new idea! How exactly does it work?
ReplyDeleteHello and thank you for commenting! I'm sorry for taking so long to get back to you.
DeleteHere is how it works.
All the bottles of wine are donated and are at different price points. The fun of the game is that you COULD get a very nice bottle of wine for only $20.
People who want to play, come and pay their money and then draw a numbered cork out of a bucket. Each cork corresponds to a bottle of wine. They win the bottle of wine that is numbered the same as the cork they drew. For an additional $10, they can spin the wheel for a chance to win a fun basket of wine/glasses/etc AND have their name put in to a drawing for a grand prize.
Let me know if I've left something out that you'd like to know!
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DeleteThe wine display is awesome! Could you please tell me how it was made? We're doing a wine pull in December and would love to do something similar. Thanks!
ReplyDeleteHi Rachael! The display is two long tables with specially constructed risers (made just for the Wine Pull for our school) on them. The white lights were strung along the tables and risers and then covered with the white cloths, etc. I think you could really use lots of different things to create different levels for the wine...they wouldn't necessarily have to be in straight rows like ours were. Thanks for your comment and I hope your Wine Pull is a great success! If you don't mind my asking, how much are you hoping to make on the Wine Pull itself? How big an event is it? We are just now considering if we will continue the Wine Pull or try something new.
DeleteLove this idea! But missing how a person wins when they spin the wheel. Is there a preset number they have to hit? Any other advice to make this a success???
ReplyDeleteHi MH! Here's how it worked. The wheel (which I borrowed from another school...not sure how they used it) was marked as you see in the photo. If you look carefully, you will see the black pie shape on the wheel. The player had to land on that marked space in order to win. One thing I neglected to mention that you would need to know is to check with your local law enforcement about any licenses that are needed to have wine/alcohol "sold" at your event. Here in Texas, we need a license that costs about $250 and we also had to label each bottle with a note of instructions not to open the bottle at the event. Just need to make sure you abide by all the laws of your state! Good luck!
DeleteI have done Wine Pulls and been to other Wine Pulls, and I am also an Events Director. I must tell you that I LOVE your hand-lettered signs; they actually look professional but at the same time are very personal, intimate and inviting!! Nice job! Love your idea of the $30 level
ReplyDeleteJeanne, thank you for your very kind compliment! I appreciate it! I was pleased with how they turned out.
DeleteLove the photos! You did a great job. I am putting together a wine pull fundraiser and have a question on what you used to hang the tags from the bottles, can't quite figure out what it is. Thank you.
ReplyDeleteHi there! The tags on the bottles can be purchased at any office supply store, like Staples or Office Max. They are small cardstock rounds with a metal edge. They come with the string already attached so they easily slipped over the necks of the bottles. Look for them in the aisle with other labels and tags.
DeleteHope that helps and best of luck with your event!
Any tips on how to get donations for the wine pull? My organization is trying this for the first time and we are having trouble finding businesses that are willing/able to donate. Did you go to local businesses directly or ask members to purchase a bottle of wine on behalf of your organization or something else...? Thanks!
ReplyDeleteHi Raquel! Thanks for your question. We did both of the things you suggest here. We asked local wine/liquor stores for a donation of a case or half a case of mid-priced wines, or even one or two really nice bottles. Most of our highest end donations came from parent or board donors (this was a school fund-raiser). We also have several wineries in our area and while most did not choose to participate, we did get donations from two or three wineries. This particular year it was really a mixed bag as far as the quality of the donated wines. You want to make sure you have enough really nice bottles to make people want to play.
DeleteAnother thing I found is only the local businesses participated. We tried to get a state-wide liquor store to participate. All requests had to go through corporate and they did not donate. Depending on your town/area, I would think that stores with local ties would want to be a part, especially if they will be acknowledged at the event.
I hope this is helpful! Let me know if you have any other questions, and I will try to help you
I love this! Is the idea that the bottle of wine will be drank at the event though? Or how did you reseal them for the winners to bring home?
ReplyDeleteHi Amanda! No, it's actually the opposite. The bottles are to be taken home and CANNOT be opened at the event, per our agreement with the Texas Alcoholic Beverage Commission. I'm sure every state has different rules governing the sale and consumption of alcohol at an event and you would need to find out what those rules are for your state. In fact, we put a small label on each bottle asking that is please be kept sealed until off the premises of the event.
DeleteLet me know if you have any other questions!
I am working with a nonprofit to do something very similar. Is this considered a "Wine Auction" in the eyes of TABC? We're wanting to do a wine tasting, plus the pull and a cash bar. I'm not sure which license we would need to have to do all of this.
DeleteHi Cricket! I think if you want to open the wine and serve it at the event, you need a different license. I would check with the TABC.
DeleteLove this idea! where on earth would you suggest looking for a similiar spin wheel, happen to have a how to build plan to make one? this is fantastic.
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ReplyDeleteGreat article, thanks for sharing! You've included some great fundraising ideas!! I've recently discovered Tony Charalambides fundraising blog - you should check it out!
ReplyDeleteI wonder if you could tell me where you got the "spin the wheel". We are having a bike-themed fundraising dinner for AZ Skin Cancer Foundation and that would be a perfect addition to our event! ( I am riding my bike across the US to raise money for skin cancer )
ReplyDeleteWhat a great idea and a good looking set up. Could you tell me how much money was spent, how many people attended and how much money was raised?
ReplyDeleteWe are planning a wine pull at our upcoming school auction. We also have planned to put a small note with each bottle asking that it not be opened at the event. Can you tell me how you worded the request.
ReplyDeleteI just wanted to mention that you can rent the spin wheels at party rental-type stores.
ReplyDeleteHi Kit - So this was part of another fundraiser? A Dinner Dance? Were these tickets sold in addition to the dinner tickets? How did that process work?
ReplyDeleteHi Jenn! Thanks for your comment. Yes, the Wine Pull was part of a larger event, a dinner/dance with live and silent auctions. It was an additional source of income as well as something that was fun, attention-getting and allowed those with limited funds to spend them and get something in return. There were no tickets for the wine pull. Guests could just walk up and play. Hope that helps!
DeleteI think that answers my main questions. Love the Wine Pull idea. I've never seen this done in our area. It's hard to find something that has never been done.
DeleteHi Kit! We put on a Wine Pull at a Wine Tasting Fundraiser last year, and it was a huge hit! I did have one question to see how you handled after they won. At our event, since there weren't seats and tables to place them at, we had people "check" the bottles with numbered tags, but that was very chaotic when everyone tried to pick them up at the same time. How did your group handle that?
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ReplyDeleteThe display is quite nice, especially the lights under the tablecloth. Couple of questions: What are the labels on the neck of the bottles? What are the labels you used and did you handwrite the numbers on the labels yourself? Thanks.
ReplyDeletewe do a wine pull but i love your idea of the wheel. I just have a few questions. if they land in the black pie shape do they get to pick any basket left? Also, how do they win the grand prize if that is different from the baskets? Finally, did you run out of baskets before wine? thanks!
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ReplyDeleteFantastic post. so helpful and informative especially since I'm in Texas and was wondering about licensing. Thank you so much.
ReplyDeleteIt sounds great that Party as a fundraiser! It was quite interesting. I am glad that it turned out to be a successful event as well. At best local event space Chicago I am also going to attend a fundraiser event. I am so excited for that!
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ReplyDeleteApril 23, 2019.
What a fabulous event! Your photos show it off so well. I LOVE your hand lettered signs.. Very nicely done, very personal touch yet very up-scale. I'd really like our organization to pull off this wine pull. Oh! No pun intended - but not a bad one.
. We're raising scholarship $ for high school students to take simultaneous classes at the local 2 year college. I believe this event would be well received and successful. In our small town. Plus, to my knowledge, has not been done before-or at least, in a very long time.
. I need to know your categorized costs for the event (venue, rentals, catering, music provider, supplies/materials-such as the twinkle lights and for building the risers for the wines, the wine tags, sign boards, baskets, grand prize, consolation prizes, parking service, bar service, etc.
. Also, of course, I need to know an itemization of $taken in, such as $20 tickets, $30 tickets, dinner tickets, parking fees, bar profit, , food profits, etc.
. I'd love to (And need to) present this information to my Committee by June 24, 2019. Is it possible to get so much info from you by then?
. Feel free to contact me by any means. KGW 817-517-3267 Inkartist@aol.com